- Payment Methods: We accept funds only via cheque or electronic mediums and do not accept cash.
- Receipts and Invoices: We generate 80G tax receipts within 3 days of receiving a donation, regardless of the amount. Additionally, we provide GST invoices for billed amounts.
- Organization Model: We operate under a dual model:
- Commercial: Revenue generated covers the operating costs of the organization. GST invoices are issued for these transactions.
- Social: Donations are collected for social projects, and 80G receipts are issued, even for donations as low as Rs 10.
- Funds Distribution: According to government instructions, we utilize a maximum of 20% of donations for managing operating costs, and 80% must be used for social causes.
- Distribution Details: From the 80% allocated to projects, funds are distributed based on the percentage allocation approved by the Board for each project.
Lets more elaborate with a example
Suppose,
we approved project P1, P2.
We receive contribution from 65 Donors of Rs 3000 each.
65×3000= Rs1,95,000
In project P1, we have 10 beneficieries.
and Project budget cost Rs 1,00,000.
In project P2, we 10 beneficieries
and project budget Rs 50,000
We take 80% of Funds i.e. 1,95,000 x 80%= 1,56,000/-
20%, i.e. Rs 39,000 we reserve
We need 1,50,000 and we have 1,56,000
as per member,s contribution Rs 3000
for P1
100000/3000=33.3, 34 members
For P2
50000/3000=16.6, 17 members
We send the updates for Project P1 to 34 members and for Project P2 to 17 members.
for rest members, as soon as we receive the sufficient contribution for another Project P3, we invest the contribution of rest members.
Then we update those members also.
- Update Process: We send quarterly updates by mail (1 year: 4 quarters) detailing the project name, inception date, objectives, benefits, no. of beneficiaries, location, allocated budget, and other relevant details.
- When we hire employees, we provide them with salaries. We share all the details, including the purpose of hire, the amount utilized for their salaries, and the department, with all our members. Before
- Before hiring, we publish notifications on our website and share them with all our members.
- Verification: We organize webinars every quarter for all projects, inviting related contributors. Here, contributors can directly interact with beneficiaries, share experiences, motivate them, and provide advice. Webinars can be arranged earlier upon member demand but only after the first quarter of the project’s inception date.
- Privacy Policy: No personal details or contacts of members or beneficiaries are asked for or shared as per our privacy policy.
- Complaints or Grievances: Members can address complaints or grievances to us via mail@vivaanfoundation.org, which is managed by the Board. If no satisfactory action is taken, members can also raise their concerns on social media platforms.